William and Mary
Departments & Offices » Financial Operations » Announcements

FY11 Year End Closing

Full Description

You will note that some dates apply to all departments while others may only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and to appropriately expend the remaining Fiscal Year 2011 funds which have been allocated to the College of William and Mary and VIMS.

Legitimate documents received by the deadline dates noted below will be processed in the 2011 Fiscal Year, within the constraints of cash balances.

Regardless of these deadline dates, please continue to systematically submit all documents as we will continue to process transactions in the normal operational manner as time and cash balances permit. Departments should continue to process vendor payments, in a timely manner, to the accounts payable office throughout the month of June to ensure compliance with the Prompt Payment Act. If transactions submitted during June are intended for Fiscal Year 2012 processing, please indicate "FY 12" clearly on the documents.

 

DUE DATES 

TRANSACTION TYPE

CONTACT

Friday
03-Jun-2011
5:00 p.m.

W & M and VIMS
Small Purchase Credit Card
Reconciliation

Accounts Payable
[[ckjenkins, Cheryl Jenkins]], W&M x12838

Monday
06-Jun-2011
5:00 p.m.

W & M and VIMS
Travel Vouchers
State and Local

Accounts Payable
[[ckjenkins, Cheryl Jenkins]], W&M x12838

Wednesday  
08-Jun-2011
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 05/16/11 - 05/31/11
Supervisor's Approval
Thursday
09-June-2011
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Wednesday  
08-Jun-2011
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 05/25/11 - 06/10/11
Supervisor's Approval
Thursday
09-Jun-2011
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Thursday  
09-Jun-2011
5:00 p.m.

W & M and VIMS
Vendor Payments
State and Local

Accounts Payable
[[ckjenkins, Cheryl Jenkins]], W&M x12838

Monday
13-Jun-2011
5:00 p.m.

Transfer Invoices
Journal Vouchers
VIMS ATVs

Data Control
[[sdberr, Sherry Berry-Foster]], W&M x12835
W&M Grants
[[krboothe,Keona Boothe]], W&M x13941
VIMS Grants
[[skpits, Suzanne Pitsillides]], VIMS x7036

Friday 
24-Jun-2011
4:00 p.m.

W&M Deposit Transmittals
Final FY 2011 Deposit Activity

Cashiering
[[lnnice, Linda Nicely]], W&M x11228

Friday 
24-Jun-2011
4:00 p.m.

VIMS Deposit Transmittals
Final FY 2011 Deposit Activity

Cashiering
[[v|paulette, Paulette Topping]], VIMS x7040

Thursday  
14-Jul-2011
5:00 p.m.

Inventory Reports
Ash Lawn
Facilities Management
Campus Center
Muscarelle Museum
Tennis Center

Financial Reporting
[[stwalker01, Sherree Walker]], W&M x12834

 

We understand there may be situations that require an exception to this schedule. Please contact the individuals listed above, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadline dates.