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FY11 Year End Closing

Full Description

You will note that some dates apply to all departments while others may only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and to appropriately expend the remaining Fiscal Year 2011 funds which have been allocated to the College of William and Mary and VIMS.

Legitimate documents received by the deadline dates noted below will be processed in the 2011 Fiscal Year, within the constraints of cash balances.

Regardless of these deadline dates, please continue to systematically submit all documents as we will continue to process transactions in the normal operational manner as time and cash balances permit. Departments should continue to process vendor payments, in a timely manner, to the accounts payable office throughout the month of June to ensure compliance with the Prompt Payment Act. If transactions submitted during June are intended for Fiscal Year 2012 processing, please indicate "FY 12" clearly on the documents.

DUE DATES	TRANSACTION TYPE	CONTACT
Friday 03-Jun-2011 5:00 p.m.	W & M and VIMS Small Purchase Credit Card Reconciliation	Accounts Payable [[ckjenkins, Cheryl Jenkins]], W&M x12838
Monday 06-Jun-2011 5:00 p.m.	W & M and VIMS Travel Vouchers State and Local	Accounts Payable [[ckjenkins, Cheryl Jenkins]], W&M x12838
Wednesday 08-Jun-2011 6:00 p.m.	W&M and VIMS Banner Payroll Hourly and Student Employees Time Sheets Pay Period 05/16/11 - 05/31/11 Supervisor's Approval Thursday 09-June-2011 10:00 a.m.	Payroll W&M x12848 VIMS x7042
Wednesday 08-Jun-2011 6:00 p.m.	W&M and VIMS Banner Payroll Salaried Employees Time Sheets Pay Period 05/25/11 - 06/10/11 Supervisor's Approval Thursday 09-Jun-2011 10:00 a.m.	Payroll W&M x12848 VIMS x7042
Thursday 09-Jun-2011 5:00 p.m.	W & M and VIMS Vendor Payments State and Local	Accounts Payable [[ckjenkins, Cheryl Jenkins]], W&M x12838
Monday 13-Jun-2011 5:00 p.m.	Transfer Invoices Journal Vouchers VIMS ATVs	Data Control [[sdberr, Sherry Berry-Foster]], W&M x12835 W&M Grants [[krboothe,Keona Boothe]], W&M x13941 VIMS Grants [[skpits, Suzanne Pitsillides]], VIMS x7036
Friday 24-Jun-2011 4:00 p.m.	W&M Deposit Transmittals Final FY 2011 Deposit Activity	Cashiering [[lnnice, Linda Nicely]], W&M x11228
Friday 24-Jun-2011 4:00 p.m.	VIMS Deposit Transmittals Final FY 2011 Deposit Activity	Cashiering [[v\|paulette, Paulette Topping]], VIMS x7040
Thursday 14-Jul-2011 5:00 p.m.	Inventory Reports Ash Lawn Facilities Management Campus Center Muscarelle Museum Tennis Center	Financial Reporting [[stwalker01, Sherree Walker]], W&M x12834

We understand there may be situations that require an exception to this schedule. Please contact the individuals listed above, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadline dates.