William and Mary
Departments & Offices » Financial Operations » Announcements

December 2012 Closing Instructions

Summary

Financial Operation's calendar year-end closing and Holiday schedule.

Full Description

The following chart contains important deadline dates related to Financial Operations' calendar year-end closing and Holiday schedule.

DEADLINE

TRANSACTION TYPE

CONTACT

Monday
03-Dec-2012
5:00 p.m.

W&M
Bank of America Visa Statement

For the Billing Period Ending
Ending Nov. 15, 2012

Accounts Payable
Tanya Gillis,

W&M x12838

 Friday

07-Dec-2012
5:00 p.m.

(SEE NOTES 1&2)

W&M and VIMS
Vendor Payments 
 
W&M and VIMS
Travel
Vouchers
State and Local

 Accounts Payable
Tanya Gillis,

W&M x12838

 

A/P Travel
Chansamone Searles
W&M x3445

Sunday
09-Dec-2012
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 11/16/12 - 11/30/12
Supervisor's Approval
Monday, 10-Dec-2012
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Sunday
09-Dec-2012
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 11/25/12-12/09/12
Supervisor's Approval
Monday, 10-Dec-2012
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Thursday
13-Dec-2012

5:00 p.m.

(SEE NOTE 1)

Transfer Invoices
Journal Vouchers
VIMS ATV's

Data Control
Glenda Evans,

W&M x12847
Sherry Berry Joyner,

W&M x12835
Grants
Keona Boothe,
W&M x13941
Suzanne Pitsillides,

VIMS x7036

Sunday
16-Dec-2012
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 12/01/12-12/15/12
Supervisor's Approval
Monday, 17-Dec-2012
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Sunday
16-Dec-2012
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 12/10/12-12/24/12
Supervisor's Approval
Monday, 17-Dec-2012
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Tuesday
18-Dec-2012
4:00 p.m.

(SEE NOTE 3)

W&M Deposit Transmittals
Final Dec. Deposit Activity

W&M Cashiering
Linda Nicely,

W&M x11228

Tuesday
18-Dec-2012
4:00 p.m.

(SEE NOTE 3)

VIMS Deposit Transmittals
Final Dec. Deposit Activity

VIMS Cashiering
Paulette Topping,

VIMS x7040

Monday
07-Jan-2013
5:00 p.m.

W&M
Bank of America Visa Statement

For the Billing Period Ending
Ending Dec. 15, 2012

Accounts Payable
Tanya Gillis,

W&M x12838

Wednesday
09-Jan-2013
6:00 p.m.

W&M and VIMS
Banner Payroll
Hourly and Student Employees
Time Sheets

Pay Period 12/16/12-12/31/12
Supervisor's Approval
Thursday, 10-Jan-2013
10:00 a.m.

Payroll
W&M x12848
VIMS x7042

Wednesday
09-Jan-2013
6:00 p.m.

W&M and VIMS
Banner Payroll
Salaried Employees
Time Sheets

Pay Period 12/25/12-01/09/13
Supervisor's Approval
Thursday, 10-Jan-2013
10:00 a.m.

Payroll
W&M x12848
VIMS x7042



NOTE 1: Those documents received by the dates noted are guaranteed for processing in the December 2012 fiscal month. However, please continue to submit all documents through December 18 , 2012, as we will continue to process transactions as time permits for the month of December.

NOTE 2: To maintain the College's compliance with the State's Prompt Payment Act, please pay particular attention to those vendor payments that will be due both immediately prior to and following the holidays. Vendor invoices received during the break must be processed immediately upon returning in January.

NOTE 3: Additionally, please note that deposits made through Tuesday, December 18, 2012 by 4:00 p.m. will be recorded as December deposits. Areas on campus that have collected funds for deposit should not retain these funds in their office during the holiday break and are required to deposit all collections to the Cashier no later than 4:00 p.m. on Tuesday, December 18, 2012.

We understand there may be situations that require an exception to this published schedule. Please contact the extensions listed, based on document type, in order to accommodate any necessary adjustments.

Thank you in advance for your efforts in meeting these deadline dates.