I received an email or a phone call asking me to contact the Dean of Students Office or Area Director. What does this mean?
It most likely means that an incident report containing your name has been filed with the Office of the Dean of Students and that the report indicates that you may have been involved with a possible violation of the Student Code of Conduct. You should follow the instructions in the message and attend the meeting with the appropriate case administrator (usually the Dean, the Graduate Assistant, or an Area Director) as soon as possible. If the communication contains a specific date and time for a meeting, then you are required to appear for that meeting.
What if I don't check my email, CSU box or voice mail and miss the communication I was sent?
It is College policy to consider a student notified as soon as an e-mail is sent to the student, a letter is placed in the student's CSU box, or a voice mail is left for the student. All students are expected to check their e-mail daily. Students are also required to check their CSU boxes daily and to update the address they have listed with the College if any changes are necessary.
What are my options if it is alleged that I violated a policy?
Students can choose to resolve their judicial cases in one of three ways:
Administrative Resolution: A meeting with a case administrator (CA) during which the student and CA discuss the facts of the case and the surrounding circumstances and agree upon a set of facts. If the set of facts indicates that a violation of college policy occurred, then the CA will assign a sanction. If the set of facts indicates that no violation occurred, then the student will be found not responsible and the record f the violation will be purged within two weeks.
Administrative Hearing: A formal hearing before an administrator during which the student will respond to formal charges and will be allowed to produce relevant evidence and witnesses. The administrator hearing the case will then determine whether or not the student is responsible for the behavior. If the student is found responsible, the administrator will assign sanctions appropriate to the case.
Student Panel or Board Hearing: A formal hearing before a panel of students (Student Panel) or a board of students, faculty and staff (Board Hearing) during which the student will respond to formal charges and will be allowed to produce relevant evidence and witnesses. The panel hearing the case will then determine whether or not the student is responsible for the behavior. If the student is found responsible, the panel will assign sanctions appropriate to the case. Note that this option is not available for warning-level violations.
Why do some people see the Area Director and some see the Dean or Graduate Assistant?
The cases that are deemed to be more serious or those involving a student with a recent or significant prior history are referred to the Dean. Also, those incidents that occur outside of a residence facility or that involve a student organization are referred to the Dean. In addition, difficulty scheduling a meeting or timing in the semester (near a break or during a break) sometimes necessitates that a student meet with the Dean or Graduate Assistant instead of the Area Director.
Who can file a complaint or an incident report?
Anyone can file an incident report. Students simply need to document an incident with a resident assistant, head resident or area director, speak with a staff member in the Dean of Students office, or submit a report via the online reporting system.
Does double jeopardy apply? Can I go through the courts and the student conduct system?
Double jeopardy does not apply since the College is dealing with violations of the Student Code of Conduct and the College's expectations of its students. Double jeopardy only applies when a person is twice tried and convicted for the same violation of law in a court of law. Therefore, a student may experience both the College conduct process AND off campus legal proceedings.
What if I am off campus when I violate the Conduct Code?
If the behavior adversely affects the College community or its members, the Dean of Students can authorize the Director of Student Conduct to address the matter through the student conduct process.
What happens if I choose not to respond to requests from the Dean's Office to meet, choose not to appear for a scheduled meeting, or choose not to comply with a sanction?
If you don't make the appointment within a reasonable period of time or fail to appear for a scheduled appointment, the Dean may place a hold on your records and/or add an additional violation of Failure to Comply with Directions. If you fail to appear for a scheduled hearing or meeting after formal charges have been issued, the case administrator may make a decision in your absence.
If you fail to comply with the terms of an assigned sanction, you can be charged with Failure to Comply and/or a hold may be placed on your record. The results of such a charge will most likely be more severe than the original sanction.
What if I have concerns about a policy or practice?
Please feel free to contact the Dean of Students, the Director of Student Conduct, or your Area Director to discuss your concerns. We want to hear them!