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General Policies

Official Communications 

Students are responsible for maintaining and updating current local, campus, and permanent addresses with the Registrar and, in the case of undergraduates, for regularly checking their college station unit box for mail. Students must maintain a current local address and phone number with the College.  Mail sent to a student's address in the Registrar's records or to a campus box shall constitute proper notification for the purposes of the Handbook. Students are expected to maintain and regularly check their IT accounts, including e-mail, Banner and Blackboard.  Periodically, the College will require students to verify the address and phone number on file.  Failure to provide or verify an updated address and phone number may result in restriction of the student's access to information technology services and/or restriction of registration and transcript release.

Discrimination and Harassment

College policy prohibits discrimination based on race, sex/gender, religion, national origin, political belief, disability, Vietnam veteran status, age, and all other categories protected by the Commonwealth of Virginia or by federal law.   This policy applies to students, faculty and staff.  Information for students about discrimination is available through the Office of Compliance and Policy.

The following individuals also are available to receive complaints or to provide information regarding compliance with the discrimination policy:

Complaints Against Students
Marjorie Thomas, Dean of Students, Title IX Deputy Coordinator, Campus Center 109, 221-2510
Ginger Ambler, Vice President for Student Affairs, Campus Center 219, 221-1236

Complaints Against Faculty
Katharine Conley, Dean, Faculty of Arts & Sciences, Ewell Hall 134, 221-2470
Lawrence Pulley, Dean, Mason School of Business, A.B. Miller Hall 2039H, 221-2891
John Wells, Dean, Marine Science, Watermen's Hall 230, (804) 684-7103
Spencer Niles, Dean, School of Education, 1112C, 221-2314
Davison M. Douglas, Dean, School of Law, Marshall-Wythe 108, 221-3790
Michael Halleran, Provost, the Brafferton, 221-1992
Kiersten Boyce, Title IX Coordinator, James Blair 108, 221-2743

Complaints Against Staff
Ron Price, Director, Associate Vice President for Human Resources, Bell Building, 109 Cary Street, 221-3153
Kiersten Boyce, Title IX Coordinator, James Blair 108, 221-2743 

Inspection and Search of Buildings, Student Living Quarters, Offices, Lockers or Other Facilities

The College may conduct routine inspections for the purpose of assuring fire protection, sanitation, safety, or proper maintenance of the College's buildings and other facilities. Except in the case of emergencies, the College will announce inspections at least 48 hours in advance, and a College staff member must accompany the inspector. The student's absence shall not prevent the inspections.

When any occupant of a room has requested repairs, authorized maintenance personnel may enter in the student's absence for the purpose of making the requested repairs.

With the exceptions noted above, no student's room, office, lockers, or private possessions on campus will be searched by College administrators unless there is reasonable cause to believe that a student is violating or using his/her facilities in violation of College regulations and a certificate authorizing the search has been issued by the Vice President for Student Affairs (or designee). The certificate must state the source of the information, the suspected violation, the location of the search, the materials to be seized or information sought, and the name of the person authorized to conduct the search. Nothing in this regulation prohibits the Campus Police from securing a search warrant and executing it in or around College facilities.             

Missing Person Inquiry and Confidential Contact Information

The College has established a procedure to investigate when a student is reported missing.  Each student has the option to designate a confidential contact by submitting a form (pdf) to the Dean of Students. The College will contact the designated person within 24 hours of the time that a student is considered missing. Law enforcement officials (including campus police) will be notified of a student's absence no later than 24 hours after the student has been deemed missing and will follow their own investigation procedures.  For students who are minors (under 18 and not emancipated), the College is obligated to notify parent(s) or guardian(s) within 24 hours of receiving a report that the student is missing. 

Required Disclosure of Arrests (revised Summer 2013)

School campuses are not immune from the dangers faced elsewhere in society. It has become increasingly important that schools take reasonable steps to help protect the safety of the members of their communities. One such step now being taken by many colleges and universities is a requirement that their students promptly report any arrests involving them. At William & Mary students must report within three days any criminal process that has begun for them (whether by means of detention, court summons, citation, or other similar process) no matter where the incident occurs. This requirement applies to any criminal process resulting from:

  • felony charges of any nature
  • charges for offenses involving violence or the threat of violence or serious harm to other people.

Examples include, but are not limited to

  • assault/battery
  • sexual assault/battery
  • stalkingresisting arrest
  • driving while intoxicated or under the influence of drugs
  • reckless driving resulting in injury.

If unsure whether a particular arrest is covered under this policy, disclose. While failure to report a criminal process covered by this policy will not result in honor proceedings, it can result in charges under the Student Code of Conduct.

Disclosures can be made by filling out the appropriate form in the Office of Student Conduct, 107 Campus Center, or by reporting the incident via web form (https://forms.wm.edu/4823).

For more information about this policy, see the Disclosure of Arrests Frequently Asked Questions (FAQ) page on the Dean of Students’ website.