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Procedure for Requesting Accommodations

1. The student will verify disability with appropriate documentation.
Please refer to specific Guidelines for Documentation. In all cases, documentation that supports reasonable accommodation must clearly indicate:

A. The existence of a disability (as defined by state and federal regulations);

B. That the disability substantially limits a major life activity including a statement of the nature and extent of the limitations; and

C. A statement of what accommodation(s) is recommended

If this step has already been completed, move to step 2.

2.     The student will make an appointment with Disability Services staff to review documentation provided and assist in determining appropriate accommodation.

Reasonable and appropriate accommodation is often determined through a flexible, interactive process involving the student and Disability Services staff. Final responsibility for selection of the most appropriate accommodation rests with the College. Early consultation regarding accommodation is essential whenever questions of compliance and/or funding for accommodation are involved. Late requests will be honored to the best of our ability, but could result in delay, substitution, or inability to complete.

3. Disability Services staff will prepare an Accommodation Letter outlining the accommodations for which the student has been approved.

Letters regarding student-specific accommodations are prepared for relevant faculty members/instructors or for that student’s designated contact at the graduate program. Disability Services staff is available to explain the procedures and assist students as needed. If difficulties arise in obtaining accommodations or there are concerns related to this process, it is the student's responsibility to contact Disability Services immediately.

Step 3 will be repeated each semester (or at other times, as appropriate) to review accommodations needed.

Note: Students engaged in academic work off site (such as internships for course credit and study away) are not generally eligible for accommodation by the College of William & Mary. The ability to accommodate a student with a disability should be a precondition to any business, agency, or organization that wants to participate in an internship or externship agreement with the College. In the case of academic course work taken at another institution of higher learning, Disability Services staff will serve as consult and provide information as needed for students arranging accommodations at these locations.