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Withdrawal Information for Honor or Conduct Reasons

The Dean of Students Office provides the following information to students who have been issued a sanction of Suspension, Contingent Dismissal, or Permanent Dismissal in order to assist with the withdrawal process. This information is not intended to be exhaustive, but rather to provide general information to help with exiting the College. Any questions related to a specific process should be directed to the appropriate office or department. Students are responsible and will be held accountable for withdrawing appropriately. For more information, please consult versions of the Student Handbook and the Undergraduate Course Catalog or contact our office.

Definitions

Permanent Dismissal is an involuntary separation from the College without future readmission. The student must leave the campus and is not eligible to participate in classes or any College-sponsored or College-related activities.

Contingent Dismissal is an involuntary separation from the College during which time the student must leave campus and is not eligible to participate in classes or any College-sponsored or College-related activities, with a date determined by a committee or administrative officer when the student may petition for reinstatement.

Suspension is an involuntary separation from the College for a period determined by the appropriate committee or administrative officer during which time the student must leave the campus and is not eligible to participate in classes or any College-sponsored or College-related activities.

All students separated from the College are not permitted on campus without prior permission from the Dean of Students.

Registration

After the completion of the disciplinary process, students who are separated from the College will be automatically removed from their current and pre-registered classes and will be blocked from future registration. Registration for students who have been suspended or contingently dismissed will be allowed once the student has been readmitted to the College. Readmission to the College can occur only after a student has been reinstated through the Dean of Students Office.

Financial Aid

Due to many types of financial aid and the different policies regarding each, students are strongly encouraged to speak with the financial aid staff to determine how removal from the College might effect their aid.

Residence Hall Housing

Students who reside in residence hall facilities are responsible for completing the necessary paperwork in order to be properly removed from housing. A residential student that has been separated from the College must do the following:

• Schedule a check-out with an RA
• Complete a Room Condition Report
• Turn the key into the RA and
• Remove all personal items.

Tuition and Fees

When students are separated from the College because of disciplinary sanctions, they are not eligible for refunds of tuition or fees, including housing costs.

Student ID

Students must return their student ID cards to the Dean of Student office upon withdrawal.

Parking

Students should return on-campus parking permits to Parking Services and may apply for a pro-rated refund.

Mailbox Key

Students must return mail box keys to the Campus Post Office and should complete a mail forwarding card.

Returning to William & Mary

If wishing to return to the College after a period of suspension or contingent dismissal, students should contact the Dean of Students Office.

If wanting to return after a period of contingent dismissal, a student will need to petition for reinstatement to the committee or administrator who originally imposed the sanction. The letter conveying the decision will usually give a date after which the student may petition. A student is automatically reinstated to good standing after a period of suspension.

Once a student has been reinstated, the student must complete a Readmission Form that can be found on the Dean of Students website. The form must be submitted to the Dean of Students Office no later than December 1 for readmission for the Fall semester. If a student has been reinstated and there are no other encumbrances on the students’ return, then the student is generally granted readmission by the Dean of Students.