William and Mary

Training Requirements

Clinical Service

Advanced practicum trainees complete an intake and note writing training sequence with the idea that this prepares them for clinical documentation at WMCC. It is a 4 week period that is flexible as needed. Following this sequence Advanced Practicum Students begin building an individual/couples (eight (8) clinical hours/week) and group (1 group per semester-fall with a senior staff member and spring with an intern or senior staff member).


During the fall Semester, Advanced practicum trainees observe and collaborate on outreach programs under the direct supervision of the Outreach Coordinator and WMCC senior staff. They meet with the Outreach Coordinator as scheduled during the seminar for guidance, support, and planning for spring outreach. They also participate in mental health screenings.

In the spring, outreach supervision is provided by intern supervisors. Advanced practicum trainees are encouraged to complete the development of your outreach program at the beginning of the semester that includes compiling the following electronic file (outline of the presentation, didactic information for the facilitator, handouts, reference page). Ongoing consultation with the outreach supervisor(s) is imperative. All outreach should be completed by April 1st. This presentation is evaluated by your outreach supervisor(s).

Advanced practicum trainees are also asked to participate in the spring campus screenings: spring mental health screening, eating disorders, and substance abuse.


While assessment is not a focus of the practicum, we do encourage the integration of assessment into therapeutic work. All assessment outside of screening instruments must be approved by the supervisor who is supervising the case. Advanced practicum trainees review an instrument applicable to a college counseling center setting and from the WMCC assessment library, present this information during the seminar on the designated date, and then attempt to use the instrument with a client as clinically appropriate.

During the spring semester, advanced practicum trainees use an assessment instrument with at least one client as it relates to the presenting concerns. This instrument should be different from the one reviewed. The trainee then prepares a brief oral and written presentation to include a summary of the results.

Supervision and Training

Individual Supervision: Receive up to three-hours/ week of clinical supervision for individual cases, intake evaluations (initial assessments), and outreach. Make up all missed supervision sessions.

Group therapy supervision: Receive up to one and a half-hour/week group therapy supervision.

Advanced Practicum Case Consultation: Receive up to one hour/week supervision facilitated by the Advanced Practicum Coordinator (and other senior staff as possible). This is an opportunity to focus on cases with an emphasis on case conceptualization based on theoretical orientation.

 Advanced Practicum Training Seminar: Attend weekly training seminar.

 Case presentation: Two case presentations as follows:  Conduct one case presentation during the Advanced Practicum Case Consultation meeting-fall semester. Supervisors will attend this case presentation. Feedback will be provided following the presentation. During the spring semester, each practicum student will prepare a formal case presentation to be presented to the WMCC staff. Both presentations should include a segment of a video-recording of your work with the client.

 Staffing meetings: Attend and participate. Wednesdays,11:00 AM – Noon. See the Wednesday schedule for those dates.

Recording of sessions: Record ALL counseling sessions with clients’ signed permission – This form will be part of the client’s file

Training Log. Maintain a weekly log of individual clinical work as well as all service delivery activities.  Your supervisor(s) and the Advanced Practicum Coordinator will use this form as a way to stay aware of your training experiences during the year.

Evaluation Activities

Mid-semester evaluation: An in-house mid-semester evaluation will be conducted to provide specific written feedback to students.

End of semester evaluation: Supervisors will complete the program specific evaluation form and at the end of each semester. These evaluations are sent to the program.

Outreach Evaluation:  The outreach supervisors will attend the spring didactic/interactive outreach program and will provide feedback/evaluation of the trainee’s presentation skills.

Trainee evaluation of supervisors: All supervisors will be evaluated by the trainee using the after the trainee has been evaluated by the supervisor. A mid-term evaluation of the supervisory experience is encouraged.

Program Forms: Trainees are responsible for submitting all required forms to the doctoral program and making copies for the Advanced Practicum Coordinator, supervisors, and themselves.

Grades (as applicable): At the end of each semester supervisors will recommend and assign a pass or fail grade.

Taping of supervision:  All supervision sessions by interns are taped w/ digital cameras.  Interns receive supervision of their supervision with advanced practicum students.

Supervision of Supervision Meetings: Supervisors will meet on a regular basis to discuss training issues and the evaluation of trainees’ progress. 


Case notes: Document contact with clients in a timely fashion. See the Center’s policy on clinical documentation for further details. Clients’ files are to include all case notes of individual/group sessions and any other contact the trainee had with the client including phone conversations. Consultation is also to be documented. Any paper material must be scanned into the client’s electronic file.

Intake reports and terminations: Write intake and termination reports in a timely fashion. See the Center’s policy on clinical documentation for further details.

Scan all paper forms:  All signed release forms and signed permission to videotape are part of the client file and should be scanned into the client’s electronic file.

Clinical and training requirements log: Maintain a weekly log of individual clinical work as well as all service delivery activities.  Your supervisor(s) and the Advanced Practicum Coordinator will use this form as a way to stay aware of your training experiences during the year.

Leave form: Turn in the “leave” form at least a week in advance, whenever in need to be absent from the Center. Turn this form in to the Advanced Practicum Coordinator. It is important to remember to find coverage for all your clinical responsibilities.

It is required that all documentation work (notes, reports, letters, etc.) be signed by the necessary supervisor(s).

Additional Activities 

Staff Development: Attend at least one staff development session per academic year.

Networking: Attend at least one networking session per academic year.

Student Affairs Meeting: Attend the first Student Affairs Division meeting.

OPTIONAL:  Participate in MEEP protocols/IC training with senior staff members.

Weekly Activity Summary

This description is an approximation and subject to change during the peak times of the year.

Clinical Service


Individual/Couples Counseling


Group Therapy


Intake Assessment






Pre-Group Interviews




Supervision and Seminars


Individual Supervision


Group Therapy Supervision


Peer Supervision


Mini Peer Supervision






Administrative, Case Management & Preperation


Assessment Prep


Outreach Prep


Case Prep: Supervision, Presentations, Research




Meetings With Advanced Practicum Coordinator








Staff Meeting


Disposition Meeting


Student Affairs Meetings

Attend 1 per year



Staff Development



Total Hours/Week