Employee Reporting Obligations - Drug and Alcohol Convictions

Virginia Policy Requiring Reporting of Convictions for Alcohol Law and Drug Law Violations

Commonwealth of Virginia Department of Human Resources policy requires self-disclosure of certain alcohol or drugs law conviction. This policy applies to all W&M employees, including faculty.

Employees must report, in writing within five days after the conviction, to their supervisors, any conviction of:

  • violation of any criminal drug law, based upon conduct occurring either in or outside of the workplace; or
  • violation of any alcohol control law, based upon conduct occurring in the workplace or while the employee is performing university duties, including driving while intoxicated.  If you are not on the job or performing W&M duties when you get a DUI or DWI, you do not need to report it.  

If you are appealing a conviction, you still need to report it.  

Any employee who fails to report will be subject to the full range of discipline, including discharge.

The State Department of Human Resources Management makes available a one-page summary of the policy [pdf].