Numerous federal and state laws impose compliance obligations related to safety and security. One of the most important federal laws is the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, commonly known as the Clery Act.
The Clery Act imposes many obligations on universities, including the following:
- Universities must collect information about certain types of crimes occuring on campus and other designated property. William & Mary's Crime Reporting Policy is one way that it fulfills this obligation. Guidance about the reporting requirements for Campus Security Authorities (CSAs) under this Policy, which is designed to ensure compliance with the Clery Act, is provided by the Compliance & Policy Office and includes answers to frequently asked questions. CSAs also receive a memorandum notifying them of their reporting obligations.
- Schools must analyze and publish certain campus crime statistics, in an annual report. W&M's annual Campus Safety Report (pdf) is available here and on the Office of Institutional Research’s website. The Report also has information about many Clery Act-related policies and procedures.
- Universities must have emergency response and evacuation procedures, including procedures for making emergency notifications. Emergency notifications are one type of alert that institutions must make to the campus community; the other is timely warnings. Emergency notifications are alerts to the campus community made immediately upon confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees ocurring on the campus. W&M's annual Campus Safety Report summarizes these procedures, and more information is found in the Emergency Response Plan [pdf]. The Timely Warning Policy helps ensure that warnings are made regarding Clery Act crimes posing an ongoing or serious threat to the campus community.
- Schools must have procedures detailing how reports of missing residential students should be made, how students can designate emergency contacts, and how these contacts will be notified in the event of a missing student report. W&M's Missing Student Protocol is designed to satisfy this compliance obligation.
- When certain crimes occur in certain locations, which poses a resulting serious or continuous threat to the campus community, the university must make a timely warning. The Timely Warning Policy describes how these warnings are communicated. The policy is also described in the Campus Safety Report (pdf). This timely warning obligation is in addition to the emergency notification requirement discussed under #3 above.
- Universities must maintain a daily crime log, available to the public. The William & Mary Police maintain the crime log.
- Residential universities must compile and report fire safety data and maintain a fire log. W&M's annual Fire Report [pdf] is available through the Office of Institutional Analysis and Effectiveness.