Policies Under Development

Proposed Policies

Significant proposed policies and policy revisions are published here, in draft form, for campus comment, as part of W&M's Policy Program

Proposed Energy and Water Use Policy. This policy helps implement the Sustainability Policy by specifically addressing use of these resources, by setting rules regarding: lighting, space heating and cooling, computer and other office equipment, other miscellaneous energy use, water, and purchasing/procurement. This policy will be available for review and comment until December 15.

Policies Under Review or Finalization

These are policies previously proposed and being finalized, or current W&M policies that are being reviewed and may be updated, revised, or eliminated. 

A new policy on Compensatory and Overtime Leave.  This Policy is a companion to the new policy on Hours of Work and Overtime, which was posted for notice and comment last month and is currently being finalized.  Together, the two policies set rules (consistent with federal laws on overtime pay) for when and how employees earn, accrue, and may use overtime leave or pay.  The Compensatory and Overtime Leave policy will also clarify when employees earn compensatory leave, such as for working when the university is closed.  To review the policy and make comments, visit the policy page. The policy was available for comment until November 12, 2016. It is now being finalized.

Proposed revisions to the Classification Policy and the Compensation Policy for Professional and Operational Employees were available for campus review and comment until October 20, 2016. The policies are now being finalized.

The Hours of Work and Overtime Policy and the On-Call Policy were available for campus review and comment through October 7, 2016. The policies are now being finalized.

  • The Hours of Work and Overtime Policy
    • defines standard work schedules for university staff 
    • allows for alternate work schedules to be developed
    • specifies rules for employees working and being compensated for overtime
    • specifies rules for lunch and breaks.

The Hours of Work and Overtime Policy does NOT change employees' rights to be compensated for overtime; under the proposed policy, non-exempt employees will continue to earn overtime at the rate of 1.5 times their regular pay for time worked in excess of 40 hours per work week.  The Policy is designed to confirm and clarify existing practice and ensure compliance with the Fair Labor Standards Act.  

  • The On-Call Policy. The purpose of this policy is to provide guidelines to department and unit heads, managers, and supervisors regarding the process and procedures to be followed for Hourly and Operational non-exempt employees who are required to maintain their availability after hours and be on-call to come back to work or to otherwise be available to respond to emergency situations on campus.  Under the Policy, employees who are on-call earn one hour of pay for every 8 hours of on-call status, if they are not called to duty.  Employees who are called to duty while on-call are entitled to pay for actual time worked or overtime if earned.  

Policy on Financial Conflict of Interest.  This policy was adopted in 1995 and has not been updated.  Proposed revisions are underway.  .  

Return to Work Policy.  This policy is reviewed periodically.  

Ideas for New Policies or Significant Revisions

This is a non-exhaustive list of new policies that are being drafted, considered, or planned.  They may or may not come into being.  If you have questions or suggestions about these policies, please contact the Office of Compliance & Equity.  

  • Policy on employee contact with federal and state government officials.
  • Lactation policy (policy relating to employees or students breastfeeding children or expressing milk).  There is a website with information on pregancy and lactation rights and resources.
  • Policy on FMLA leave.
  • Outside food sourcing policy (under development by Auxiliary Services).