Job Posting Guidelines

Thank you for your interest in recruiting at William & Mary!  In our effort to maintain the integrity of recruiting, the Cohen Career Center follows standards by which all recruitment postings in TribeCareers, our online recruitment database, must adhere. We suggest that you keep a copy of the guidelines for future reference.

1. Contact Information

Contact information in a TribeCareers account or posting must include:

  • Email: Must be tied to the organization and not listed with a free web-based or personal address (@gmail.com, @yahoo.com, @verizon.net, etc).
  • Phone: Must be tied to a company contact and not a generic toll-free number.
  • Physical Address: Must be present and verifiable; no PO Box addresses will be accepted.

2. Third-Party Recruiters (Employment Agencies, Search Firms and Contract Recruiters)

Third-party agencies such as recruiting agencies, staffing agencies, and executive search firms will be allowed to post jobs on Tribe Careers if they adhere to the policies below:

  1. The name of the hiring agency and client/employer must be clearly stated in the job title or posting description.
  2. The job posting is an internal position within the staffing agency.

3. Resume Referral Forms and Job/Internship Board Websites

All postings in Tribe Careers must be tied directly to an individual employer. Postings from resume referral firms or independent job/internship board websites designed for the collection of resumes on behalf of a larger number of employers will not be accepted into the Tribe Careers.

4. National Association of Colleges and Employers (NACE) Recruiting Standards

All NACE Principles for Professional Practice must be followed, including non-discrimination and Equal Employment Opportunity Commission hiring practices.

5. Unpaid Internships

Federal law requires payment of interns unless the internship satisfies criteria outlined by the U.S. Department of Labor. William & Mary cannot determine whether any internship satisfies the Department of Labor criteria. But to help ensure that William & Mary students are provided with beneficial internships, William & Mary requires all employers participating in the program to certify that they have reviewed and will abide by the Department of Labor criteria established in the FLSA.

6. Work Authorization

The U.S. Department of Justice requires employers, recruiters, and others posting employment ads to comply with all applicable equally employment opportunity laws, including the anti-discrimination provision of the Immigration and Naturalization Act. More information can be found at the Department of Justice website. Namely, the U.S. Department of Justice prohibits:

  • Any posting that requires U.S. citizenship or lawful permanent residence in the U.S. as a condition of employment, unless otherwise required in order to comply with law, regulation, executive order, or government contract.
  • Any job requirement or criterion in connection with a job posting that discriminates on the basis of citizenship status or natural origin.

7. Work in Private Homes

Only postings that include a business license number will be permitted to post In Tribe Career. Individuals seeking child care, nanny, yard work, moving, painting, maintenance, etc. will be denied.

8. Professional Opportunities

All positions should be pre-professional or professional in nature, augmenting a student and/or alumnus’ professional endeavors.  Our office does not accept postings of the following nature:

  • Part-time jobs
  • Campus brand manager, ambassador, marketer
  • Camp staff/counselor
  • Commission-only opportunities
  • Study or teach abroad programs that are fee-based
  • Remote/work from home internships or hourly work
  • Free-lance writing or blogging opportunities

If the position is in question, contact Cristen McQuillan, Recruitment Manager via email ([[clmcquillan]]) or (757) 221-3232.

9. Marketing & Advertising

Tribe Careers and the Cohen Career Center media links (LinkedIn, Twitter, Facebook, etc.) are designed to connect students to career readiness programming and networking opportunities. No advertising is allowed for products and services other than to draw interest to active job/internship posting(s).

10. No Buy-ins or Fee for Service

No posting will be accepted if applicants must pay to purchase access for opportunities or a position that requires a potential employee to provide funds to a supervisor or other company representative for services. The only exceptions will be made on a case-by-case basis for legitimate organizations that facilitate the opportunity for college students and graduates to work abroad outside of their home county.

11. Independent Contract (1099),  Base+Commission Positions

We welcome job postings for independent contract and base + commission positions; however, this detail of the position must be stated clearly in the job description. Part-time or commission-oriented positions are not eligible for on-campus interview reservations. Employers offering base + commission opportunities may be eligible to participate in fall and spring career fairs.  If the position is in question, contact Cristen McQuillan, Recruitment Manager via email ([[clmcquillan]]) or (757) 221-3232.

12. Contacting Students

Feel free to contact students directly who apply for your opportunities. However, when contacting students by email or phone, please be certain to clearly state the organization you represent and the position you are contacting them about. All email correspondence must come through your company/organization email account.

13. Application Procedures

The application procedure must be clearly stated. No phone or in-person applications are accepted through Tribe Careers.

14. Adult Consumption/Adult Entertainment

No adult entertainment industry positions, escort services, presentation modeling or similar activity associated with the use of illegal alcohol or drugs, as noted by the Commonwealth of Virginia, will be accepted.

15. Cohen Career Center's Rights

The Cohen Career Center strives for open access and connections between students and employing organization. The Cohen Career Center reserves the right to accept, deny and/or remove access rights for organizations that do not meet the above standards.