Thank you for your interest in hosting a program at William & Mary. In an effort to help make our operations more sustainable, we have moved to an electronic interest application.
Complete this form for each program to provide our office with information that is pertinent to scheduling for the 2012 conference season. Please be as thorough as possible; we understand that details change during the planning process of an event. We will then review your information, set up a meeting to discuss your needs, and provide a proposal for your event.
If you are a William & Mary faculty or staff member, you will be prompted to provide additional information after you Submit.
Contact our office if you have any questions at (800) 249-0179.
Conference Information
Name of conference
Educational/training objectives (please list two):
Gender of attendees:
Number of anticipated attendees:
Age range of attendees:
Preferred Dates
1st Choice:
2nd Choice:
3rd Choice
Contract Information
Person authorized to sign:
Organization:
Mailing address:
Title:
Office phone number:
Email address:
Cell phone number:
On-Site Contact Information
Person authorized to make financial and logistical decisions:
Campus Housing
Please indicate the number of guests you would like to accommodate in on-campus housing:
Please indicate the number of people in single occupancy rooms:
Please indicate the number of people in double occupancy rooms (must be an even number):
Do you prefer:
Would you like linens? If so, how many?
Preferred check-in time after 2:00 p.m.:
Preferred check-out time before 12:00 p.m.:
Are any early arrivals/late departures expected? If so, please provide details:
Dining Hall Meals
Dining hours vary during the summer based on volume. Conference Services will try to schedule your preferred times, but some times may need to be adjusted. To best serve your guests, each group will be assigned a meal time to maximize flow in the dining hall. Please do not finalize your schedule prior to receiving confirmation of the assigned meal times.
Please provide the dates in which breakfast is needed along with the preferred meal time:
Please provide the dates in which lunch is needed along with the preferred meal time:
Please provide the dates in which dinner is needed along with the preferred meal time:
Catered Events
Please provide the dates in which boxed lunches are needed along with the dates:
Please provide the dates in which buffets or served meals are needed along with the dates:
Please provide the dates in which refreshment breaks are needed along with the dates:
Please provide the dates in which receptions or cookouts are needed along with the dates:
Meeting Space
Meeting space is available in the Sadler Center, Campus Center, Miller Hall and in other academic buildings on campus.
Please provide the number of meeting rooms needed along with the prefered dates, times, and anticipated attendance. Please indicate setup type of theater, classroom, u-shaped, conference, or round tables.
Please provide the number of academic classrooms or auditoriums along with the prefered dates, times, and anticipated attendance.
Please provide the number of computer labs needed along with the prefered dates, times, and anticipated attendance.
Athletic/Recreational Space
Please list preferred fields and tennis courts, as well as the gym and pool usage along with the preferred dates, times, and anticipated attendance.
Other Services
Would you like for us to send additional information regarding our registration services?
Would you like for us to prepare name badges for attendees?
Would you like to purchase lanyards for attendees?
Would you like to purchase VIP gift baskets?
Would you like to purchase t-shirts, cinch sacks, or baseball hats for attendees?
Would you like to purchase William and Mary shortbread cookies (individually wrapped)?
Would you like to rent a bus or shuttle for your program? If so, please provide details.
Would you like to reserve the ropes course?
Would you like to offer a tour of Colonial Williamsburg?
Would you like to offer a campus tour?
Would you like to have the Colonial Fife and Drum perform at an event?
Would you like for the William and Mary Griffin appear at an event?
