Guide for Submitting Changes/Corrections to Web Time Sheets

In order to help you with the preparation and submission of manual timesheets, some guidelines are listed below to help make this process clearer and easier.

Whenever a change or correction to a web timesheet is needed because of a change in leave taken or overtime hours worked, the employee needs to send a corrected manual timesheet along with a copy of the submitted web timesheet to Human Resources.  At the bottom of the manual timesheet, check and give reason why a manual sheet is being submitted. This explanation is critical for audit purposes.

There are different manual timesheets, dependent on the employee’s classification. Please note that there is a timesheet for exempt, non-exempt and hourly employees. These forms can be completed and printed by visiting the following websites:  

Classified Exempt

http://www.wm.edu/hr/forms/Exempt%20Manual%20Timesheet.pdf – complete, print and send to Human Resources.

Classified Non-Exempt

http://www.wm.edu/hr/forms/Manual%20Non%20Exempt%20Timesheet.pdf– complete, print and send to Human Resources.

Hourly

http://www.wm.edu/hr/forms/Hourly%20Manual%20Timesheet.pdf– complete, print and send to Payroll.

The Request for Approval to Take Leave Sheet is not to be sent to Human Resources, this form is for supervisor approval and the supervisor is to keep as a back-up to the web timesheet. 

FLSA time sheets have been replaced with the web timesheet and are no longer to be used and sent to Human Resources. If the leave can not be put on the web timesheet during that pay period, then the manual timesheet along with an explanation should be completed, printed by the employee, approved by the supervisor and sent with a copy of the web timesheet for that pay period.

Please print the web timesheet in landscape mode—this can be done by going to File\Print\Properties\Advanced and under Layout Options, click on Portrait and change to Landscape.

If you have any questions or concerns about the manual timesheet process, please contact Estelle Washington at 757-221-3163 or by email ebwash@wm.edu or Marcy Rosa Borges at 757-221-3162 or by email marcyr@wm.edu .

Thank you for your cooperation.