MEMORANDUM
To: All Faculty
From: Gary A. Kreps, Associate
Provost for Academic Affairs
Date: September 1, 1998
Subject: Proposals to Foundations
or Corporations
While the faculty have been very successful
in seeking external funding for their projects, they should be aware of
the procedure for submitting proposals to agencies other than federal,
state, and local governments (i.e., foundations or corporations).
In some cases institutional endorsement
is not required and a faculty member may submit the proposal as an individual.
However, clearance is still needed for reasons specified in the attached
informational sheet, "CLEARANCE PROCEDURES FOR FACULTY PROPOSALS TO CORPORATIONS
AND PRIVATE FOUNDATIONS."
I urge you to familiarize yourself
with these procedures, and encourage you to use the services of the Office
of Grants and Research Administration (1-4563) as a starting point for
seeking external funding.
CLEARANCE PROCEDURES FOR FACULTY PROPOSALS TO
CORPORATIONS AND PRIVATE FOUNDATIONS
At the direction of the President and
Provost, the Grants Office and the Office of Corporate and Foundation Relations
have established a clearance system for all approaches to corporations
and private foundations. Multiple, blind approaches can oftentimes embarrass
the College, and sometimes even lead to a loss in funding. This clearance
system therefore helps the College develop and maintain excellent relationships
with foundations and corporations--maximizing support for William and Mary's
faculty and programs.
Clearance decisions are based on several
factors:
-
the fit of the proposed program with the
corporation's or foundation's interests
-
the organization's guidelines: some corporations
and foundations will accept any number of proposals simultaneously, others
will accept one per program area, and still others will accept only one
at a time or within a specified time period
-
the priority of the project compared with
other possible projects: in some cases, the President and Provost may consider
one project to be of such a high priority that no other project may be
pursued with the funding organization
-
existing relationships (such as current
funding) between the funding organization and specific schools, department
or faculty
We recognize that some faculty have long-standing
relationships with certain foundations and corporations and realize the
value of these connections. This clearance system will allow the Grants
Office and Corporate and Foundation Relations to be more aware of these
connections--allowing us to be fully informed in our own conversations
with funders and to better advise other faculty who wish to submit proposals.
Clearance Procedures
-
Contact the Grants Office by phone or
preferably by e-mail (mike.ludwick@wm.edu,
1-3485) with the names of the foundation(s) or corporation(s) you would
like to approach. Please include a concise description of your project,
the amount of funds that you will be requesting and any other information
which you think should be considered in the decision making process (relationships,
giving histories, personal contacts). The Grants Office will forward this
information to the Development Office for clearance, which will usually
come within a few days.
-
Once cleared for a prospect, you must
still complete a "Proposal Transmittal Form" and submit it, along with
your proposal, to the Grants Office. This form is available from the Grants
Office directly or it can be downloaded from the Grants Office's home
page.
-
If you are not cleared for a prospect,
we will provide you with the reason for which you were denied clearance.
If you wish to discuss a clearance decision, you may contact the Director
of Corporate and Foundation Relations.
-
Not all organizations require clearance
from the Grants Office and the Office of Corporate and Foundation Relations.
For your convenience, we have attached a list of foundations and corporations
which require no clearance.
To ensure continued corporate and foundation
support, the Grants Office and Development Office depend upon the help
of all faculty. It is our hope that these simple procedures will maximize
external support both for the College and for your research. If you have
any questions, please don't hesitate to call us.
Foundation and Corporations Requiring NO Clearance
from the Development Office:
-
AAUW Educational Foundation (American
Association of University Women)
-
Alexander von Humboldt Foundation
-
Chiang-ching Kuo Foundation
-
Earhart Foundation
-
German American Academic Council Foundation
(DAAD)
-
Guggenheim (Harry Frank) Foundation
-
Guggenheim (John Simon) Foundation
-
Howard Foundation
-
James Madison Foundation
-
Jeffress Memorial Trust
-
Lindbergh Foundation
-
March of Dimes Foundation
-
Mid-Atlantic Foundation
-
Petroleum Research Fund
-
Research Corporation
-
Sloan Foundation (Fellowships only)
-
Smith-Richardson Foundation
-
Spencer Foundation
-
Virginia Foundation for the Humanities
and Public Policy
-
Wenner Gren Foundation
-
Whitehall Foundation
-
Witter Bynner Foundation for Poetry
-
Woodrow Wilson Foundation
09/01/1998 (modified 4/4/05, 5/4/06, 1/19/07)