William & Mary

Upperclass Summer Project Guidelines

Who are these guidelines for?
These guidelines are for 

  • current upperclass Monroe Scholars submitting research proposals 
  • sophomore applicants to the Monroe Scholar program 

What is the purpose of the research project?
These projects are designed to give upperclass Monroe Scholars an opportunity to conduct an in-depth research project (the project must last a minimum of seven full-time weeks). Many students use this as a springboard for further research, such as an Honors project or independent study. You may opt to do your upperclass project any summer prior to your senior year. You must be enrolled in undergraduate W&M classes (or studying abroad) in the fall following your project.

Monroe Scholars who do not complete their projects prior to graduating forfeit the funding.

Important! Read the FAQs.

Protection of Human Subjects. All projects that involve talking to, interviewing, surveying, polling, etc., people must be declared exempt through either the Student Institutional Review Board (IRB) or the Protection of Human Subjects Committee (PHSC) process. Students should read and follow the instructions on this page.
The IRB / PHSC protocol must be submitted prior to the submission of the proposal and must clear the process by February 15 of the year in which the research is to be conducted.

For current Monroe Scholars, applications for summer 2016 research projects are due at noon on Wednesday, December 9, 2015.
For students invited to apply to the Monroe Scholar Program, the deadline is noon on Wednesday, December 2, 2015.
The application process is entirely online. The link to the proposal form will be sent to Monroes through the listserve in September.

A Project Update Form for ALL students doing upperclass Monroe projects in summer 2016 is be due by noon on Friday, March 18, 2016. An update form must be on file and your first blog post submitted in order for you to pick up your check. When your project has been conditionally approved you will receive the form. Project Update Forms should be submitted by your project advisor after filling out the form with you. Instructions for completing and submitting the Project Update Form are included on the form.


October 30, 2015 (Friday)

Deadline for submitting your project idea(s) and potential faculty advisor(s) – check your email for the form

November 18, 2015 (Wednesday)

Deadline for registering your project advisor on Embark

December 9, 2015 (Wednesday)

Deadline for application submission on Embark, including advisor endorsements. StudentIRB protocols must be submitted (if required)

Mid-January – mid March, 2016

Meet with your project advisor to finalize project details for the Project Update Form

March 18, 2016 (Friday)

Deadline for your project advisor to submit the Project Update Form; StudentIRB review must be complete (if required)

April 1, 2016 (Friday)

Deadline for you to post your project abstract to the blog

Summer 2016

Research, research, research (and blog)!

August 26, 2016 (Friday)

Deadline to submit your final product to your project advisor

Late September – early October, 2016

Present your work at the Summer Research Showcase