Upperclass Summer Project Guidelines

Who are these guidelines for?
These guidelines are for 

  • current upperclass Monroe Scholars submitting research proposals 
  • sophomore applicants to the Monroe Scholar program 

What is the purpose of the research project?
These projects are designed to give upperclass Monroe Scholars an opportunity to conduct an in-depth research project (the project must last a minimum of seven full-time weeks). Many students use this as a springboard for further research, such as an Honors project or independent study. You may opt to do your upperclass project any summer prior to your senior year. You must be enrolled in undergraduate W&M classes (or studying abroad) in the fall following your project.

Monroe Scholars who do not complete their projects prior to graduating forfeit the funding.

Important! Read the FAQs.

Protection of Human Subjects. All projects that involve talking to, interviewing, surveying, polling, etc., people must be declared exempt through the Student Institutional Review Board (IRB) process. Students should read and follow the instructions on this page.
The IRB must be submitted and, ideally, complete prior to the submission of the proposal; if it is not complete, you must indicate in your proposal exactly where you are in the process.

For current Monroe Scholars, applications for summer 2015 research projects are due at noon on Wednesday, December 17, 2014.
For students invited to apply to the Monroe Scholar Program, the deadline is noon on Wednesday, November 5, 2014.
The application process is entirely online. Check your email for the link to the proposal form.  If you don't have it, email [[lmgrim, Lisa Grimes]] and ask for it to be re-sent as soon as possible. 

A Project Update Form for ALL students doing upperclass Monroe projects in summer 2015 is be due by March 18, 2015. An update form must be on file and your first blog post submitted in order for you to pick up your check.  When your project has been conditionally approved you will receive the form. Project update forms should be submitted by your project advisor after filling out the form with you. Instructions for completing and submitting the Project Update Form are included on the form.


October 31, 2014 (Friday)

Deadline for submitting your project idea(s) and potential faculty advisor(s) – check your email for the form

December 1, 2014 (Monday)

Deadline for registering your project advisor on Embark

December 17, 2014 (Wednesday)

Deadline for submitting your application on Embark; advisor endorsements are also due by this time; StudentIRB must be submitted (if required)

Mid-January – mid March, 2015

Meet with your project advisor to finalize project details for the Project Update Form

March 18, 2015 (Wednesday)

Deadline for your project advisor to submit the Project Update Form; StudentIRB review must be complete (if required)

April 1, 2015 (Friday)

Deadline for you to post your project abstract to the blog

Summer 2015

Research, research, research (and blog)!

August 28, 2015 (Friday)

Deadline to submit your final product to your project advisor

Late September – early October, 2015

Present your work at the Showcase of Summer Research