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Study Abroad Transfer Credit Procedures

Before You Go: Pre-Approval

Read carefully all of the information concerning study abroad prepared by the Global Education Office at the Reves Center for International Studies. It is available on the Reves Center's website. After selecting a program, bring the following to the MLL Main Office in Washington 210 for review:

  • A current (unofficial) W&M transcript of classes you have taken so far. Highlight your major and the credits you have already received in the language/culture that you are about to study.
  • Descriptions of the program and institution where you intend to study. This should include the full name of the school and the names of any U.S. programs with which it is affiliated.
  • Descriptions of the courses you intend to take (including any prerequisites). If you have a course catalog or pamphlet, copy it. MLL will need to see the number of contact hours for each course in order to give pre-approval.
  • A completed W&M Pre-Approval Form. You fill in the top portion and the first two columns on the left. Do not fill in the W&M equivalent course number column. (Forms are also available on the Reves website.)
    • If you receive pre-approval for a course, you do not need to seek post-approval as long as the course name or number is the same.
    • If you take a course that you did not get pre-approval, then you will need to seek post-approval (see below).
Post-Approval: What you need to do while you're there

Keep syllabi, reading lists, handouts, graded assignments, tests, notebooks, and and textbooks, and bring these back with you. Credit will be assigned based on the information these materials provide.

Post-Approval: After you're back

For courses that were not pre-approved, you must submit the following to Washington 219 for review:

  • Transcript (unofficial) from the study abroad program and/or university showing grade in each course you took. You can obtain a copy from GEO.
  • Syllabi for every course you took, as well as your papers and exams.
  • A completed W&M Post-Approval Form. Complete the top portion and the two columns on the left. Do not fill in the W&M equivalent course number column. (Forms are also available on the Reves website.)
  • A current (unofficial) W&M transcript of classes you have taken so far. Highlight your major and the credits you have already received in the language/culture that you are about to study.
Please Note:
  • To be awarded transfer credit, you must earn a C or better and have either the pre- or post-approval form signed by the designated Modern Language faculty member.
  • In some cases, a course cannot be pre-approved because of a lack of details, such as the number of contact hours or specific course content. In those cases, the faculty member will write on the pre-approval form "Will only post-approve." Then you will need to keep your exams and papers to submit for post-approval.
  • If you have already gotten credit for a course, either from W&M or your high school, you cannot take that equivalent course abroad and get transfer credit.
  • In some study abroad programs, you will be required to take a placement test after you arrive. In those cases, pre-approval may not be given. But keep in mind that you cannot be given transfer credit for a course that you have already received credit for.
  • If you are unsure which courses you will be placed in after you arrive, it is OK to list several courses on the pre-approval form.
  • After going abroad, if you want to continue taking courses at W&M in the target language, you may be asked to take an exam to test your proficiency in order to register for higher-level courses. This is to ensure that you gained the necessary skills to continue.
  • If a course taken abroad does not match the content of an equivalent W&M course, you may be given "elective credit." That is a decision that the designated faculty member will make after reviewing the course content.

Bring all materials to Washington Hall 210. For questions contact your advisor or the program director in the particular language you are trying to get credit in.