Award Submissions

All students whose abstracts are accepted for presentation in the Annual Graduate Research Symposium are eligible to submit a  5-6 page paper for award consideration.  

Failure to comply with ALL guidelines will disqualify your paper from consideration for an award. Decisions made by the Graduate Research Symposium Committee are final; there is no appeals proocess. 

Paper submissions must be primarily the work of the graduate student who is submitting the paper, and the submitter has the responsibility to obtain permission from co-authors prior to submission.

A multidisciplinary judging panel of selected W&M faculty and experts in the disciplines will rank the papers anonymously.  The judging panel retains the right to eliminate award categories based upon number and quality of paper submissions.

Monetary awards will be presented at the Awards Luncheon at the Graduate Research Symposium to selected participants who submit a 5 - 6 page paper by the deadline.

Deadline for Award Paper Submission: 11:59 pm EST on January 19, 2018

Please contact the Symposium Committee PRIOR to submitting your award paper if you have any questions.

Eligibility and Requirements

  1. Must be a student accepted to present at the 2018 Graduate Research Symposium (GRS).
  2. An accepted presenter may be considered for an award by submitting a 5 - 6 page paper that describes the research he/she is presenting at the GRS by the deadline. Failure to comply with ALL guidelines will disqualify your paper from consideration for an award.
  3. VIMS students will be judged with Visiting Presenters and are not eligible to apply for W&M Awards.
  4. Graduate students must select only one field in which to compete: Humanities & Social Sciences or Natural & Computational Sciences.
  5. Award winners will be notified prior to the GRS and are required to attend the Awards Luncheon on March 17, 2018.  Awards will not be issued to awardees who do not attend the ceremony.
Application Guidelines

Please review the following guidelines carefully to ensure that your submission is eligible for the competition and that it is judged in the correct category. Submissions that do not comply with one or more of the following guidelines will be disqualified from the competition.

  1. The paper should be a maximum of SIX (6) double-spaced PAGES of text. A paper already accepted for and/or previously printed in a journal or other publication is inegible for consideration.
  2. You MUST include a title on the first page. DO NOT include your abstract in your submission.
  3. You MUST place all charts, figures, images, references, bibliography, etc., after the last page of text, as appendices.  Charts, figures, images, references, bibliography, etc., do not count toward the six page limit only if they are included after the last page of text.
  4. The text MUST be a single column. Papers received that are in two-column format  will be rejected.
  5. All papers MUST be submitted in Times NewRoman 12 point font with 1" margins on all sides.
  6. DO NOT put your name, co-author names, or institutional affiliation anywhere on the paper including in the footnotes so that it can be judged blindly.
  7. In the event that a paper submitted wins an award and has co-authors, the award check will be issued to the person who submits the paper. Certificates will be printed and issued to the co-authors at the Awards Ceremony.
  8. Save your paper as a PDF document where the filename is the judging category (Humanities or Sciences) and your name (ex: humanities_doe_john).
  9. You MUST ensure that your PDF is exactly how you want it to appear before submitting it. You are not allowed to resubmit a paper with corrections after you have submitted your paper.
  10. You MUST E-mail your submission as an attachment to this address: wm.symposium@gmail.com. In your e-mail subject, you must indicate which award field you intend to compete in:
    • GRS – Award Submission – W&M A&S Humanities 
    • GRS –Award Submission – W&M A&S Natural & Computational Sciences
    • GRS –Award Submission – Visiting & VIMS Humanities 
    • GRS –Award Submission – Visiting & VIMS Natural & Computational Sciences 
  11. You will receive an e-mail confirmation of your submission within 24 hours; if you do not receive a confirmation, please email grs@wm.edu.

Failure to comply with ALL of these guidelines will disqualify your paper from consideration for an award. Decisions made by the Graduate Research Symposium Committee are final; there is no appeal process, however you are welcome to reapply next year. 

Students are reminded that the William & Mary's Honor Code prohibits them from submitting the same paper twice for award consideration.  However, work that is created as a result of the original submission or builds upon its theory, method, etc. may be re-submitted.  This usually means that the original work has had a period of at least a year for substantial alteration and development so that it reflects on-going scholarship.

Award paper submissions that do not follow ALL of the above guidelines or are submitted after 11:59 pm E.S.T. on January 19, 2018 will NOT be considered or acknowledged.

Judging Criteria

In determining the quality of the paper, judges will look for:

  1. a clear statement of the problem/question,
  2.  the methods used to address the problem/question and the use of evidence, 
  3. identification of original contributions and contributions by other scholars,
  4. statement of conclusions or progress to date (the work does NOT have to be finished), and
  5. presentation; including style, graphics, and references.