Download Employment Forms

Before beginning the student employment hiring process, please read the Student Employment Handbook (pdf).

Student Employees will need to complete these forms after they are hired for an on-campus job:

Initiation Form

This Student Employment form (pdf) is required for setting the student up in the W&M payroll system. On this form, the supervisor provides the start date, pay rate, account number, and departmental information. The form is then forwarded to Financial Aid for processing. The Initiation Form is also used for any pay-rate adjustments or to terminate employment

I-9 Form

The Immigration/Naturalization Form I-9 (pdf) verifies U.S. citizenship. The student will need to provide documentation such as a Social Security card and drivers license or a U.S. Passport. After completion, the I-9 is forwarded to Financial Aid for processing. Please do not turn this form in now for students who won't be starting until the Fall.

Tax Forms

State (VA-4) and Federal IRS (W-4) forms are completed by the student and submitted to the W&M Payroll Office.

Direct Deposit Authorization Form

The W&M direct deposit form (pdf) is completed by the student and submitted to the W&M Payroll Office.

Confidentiality Agreement

Students must complete the Confidentiality Agreement (pdf) before starting work at W&M.