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Project Descriptions, 2010-2013

Teams in organizations across the university developed over 70 projects from 2010 to 2013, listed below. Most of those projects have been completed and others will be rolled into the business innovation review launched in 2014. By the end of FY 2013 the projects had resulted in over $2.7 million in continuing annual reallocations and net new revenues.

University-Wide
  1. Improve Information Technology Coordination
  2. Exploit Opportunities for Expanded Finance and Grants Offices Coordination
  3. Streamline Faculty and Staff Recruitment Processes
  4. Standardize Calendar and Events Coordination
  5. Reduce Costs of Computer Leasing
  6. Place Policies, Procedures and Forms on One Web Site
  7. Investigate Summer Use of Facilities and Expand Net Revenues from Programs
  8. Seek changes in Fees Paid to the State’s eVA Electronic Procurement System
  9. Streamline Budgeting, Procurement and Accounting
  10. Expand Use of On-line Processing of Credit Card Payments
  11. Simplify Graduate and Professional School Admission Data Entry
Administration
  1. Financial Assessment of Copier and Printer Usage on Campus
  2. Upgrade or Replace the Current ID Debit Card System
  3. Improve College Custodial Operations
  4. Determine feasibility of significantly altering Tennis Center Purpose and Operations
Alumni Association
  1. Return Homecoming Events to Campus, Reduce Costs and Strengthen Campus Connections
  2. Streamline Voting for Board Membership and Reduce Costs
Arts & Sciences
  1. Grow Summer School Revenue by Adjusting Incentives
  2. Expand Revenue through Full Implementation of the St. Andrews-W&M Joint Degree Program
  3. Expand Revenue by Adjusting the Summer Security Institute Fee Structure
Athletics
  1. Connect Banner and Compliance Databases to Save Time, Reduce Error, Eliminate Penalty Charges
  2. Reduce Costs by Consolidating Travel Administration
  3. Online/Electronic Processing of Invoices and Other Payment Requests [Part of university project 8]
  4. Eliminate Paper Checks to Employees and Students [Part of  university project 8]
Business School
  1. Reorganize to Implement the New U.S. Armed Services MBA without the Budgeted Three-person Support Staff
  2. Adjust teaching loads based on research productivity
Education
  1. Increase Revenue by Marketing Space in the Professional Development Center
  2. Increase Revenue by Expanding Professional Development Programs
Finance
  1. Develop a Financial Management Certification Program for Department Budget Managers (covering budgeting, procurement, payroll, accounts payable, and technology to establish a clear body of knowledge for effective financial management across campus)
  2. Improve the Assessment and Management of College Cash Flow requirements to Maximize Revenue Generated by Invested Funds
  3. Streamline Procedures for use of Standard Vendor Names Required by the eVA System
Information Technology
  1. Deploy a Modern Voice over Internet Protocol (IP) Unified Communications System
  2. Implement Work Process and Organizational Changes in Enterprise Information Systems (EIS)
  3. Consolidate Business Functions
  4. Replace the Current Manually Intensive Banner Access Request Process
Law School
  1. Launch a Special Education Law and Advocacy Certificate Program
  2. Summer Course in D.C. at Washington Office
  3. Legal Advantage Summer Program for Entering International Students
  4. Visiting International Legal Scholars
  5. Appointlink Software Implementation
Provost
  1. Reorganize Sponsored Research Project Execution and Financial Management
  2. Implement Digital Measures to Streamline Academic Data Entry and Access
  3. Use Document Imaging to Share Student Records: Admissions/Financial Aid/University Registrar
  4. Redesign the Principles of Economics Course (Creative Adaptation Fund Project)
  5. ePD: A Faculty Development Program for Digitally Enhanced Student Learning  (Creative Adaptation Fund Project)
  6. Development of a Coastal Resources Certificate Program for Marine Contractors and Consultants (Creative Adaptation Fund Project)
  7. Post-baccalaureate Program in Classical Studies (Creative Adaptation Fund Project)
  8. Creating January Term Courses (Creative Adaptation Fund Project)
  9. Masters in Accounting Prerequisite Blended-Elearning Project (Creative Adaptation Fund Project)
  10. Implementation of Virtual Labs into General Chemistry Laboratory Curriculum (Creative Adaptation Fund Project)
Strategic Initiatives
  1. Improve Discovery II Office Space Utilization
  2. Expand Revenue from Technology and Business Center Incubator Operation
  3. Increase Visitor and Tourism Revenue
  4. In-source Creative Services Projects
  5. Reduce Redundancies in W&M Internal Communication
  6. Shift Ideation Magazine from Print to Web Format
Student Affairs
  1. Co-curricular Database
  2. Pharmacy Expansion
  3. Student Affairs Organizational Review
  4. Student Hiring Expansion using Symplicity Software
  5. Recreational Sports Management Software
  6. Cohen Career Center Software Management
Swem Library
  1. Use Online Order Form for Acquisitions Requests to Simplify Process
  2. Expand Library Intra-library Loan Delivery Services by Consolidating Positions
  3. Centralize Library Fee Payment
University Development
  1. Implementation of Advance Web Application as Add-on to Advance Desktop
  2. Integrated and Streamlined Annual Giving Direct Solicitation Efforts
  3. Data Integrity Improvement in Partnership with Alumni Association
  4. Collaboration with IT for Identification/Implementation of Joint Projects
VIMS
  1. Reduce Utility Costs and Maintenance of Old Buildings
  2. Improve VIMS Vessel Management and Operations Efficiency
  3. Seek Opportunities for Library Cost Savings
  4. Initiate Annual Reviews: Planning, Performance and Organizational Structure
  5. Modernize the VIMS Communications Office Structure and Equipment
  6. Improve Tracking of Faculty Productivity to Guide Resource Allocation
  7. Realign Research and Advisory Services Missions to Expand Research and Outreach
  8. Improve Seawater Research Laboratory (SRL) Marketability