Responsibilities and Organization

Roles and Responsibilities

The Design Review Board oversees design implementation in conformance with the goals and objectives of the Master Plan. The DRB reviews all construction, exterior renovation and landscaping projects for conformance with the College's architectural guidelines. The DRB may recommend design elements for architects to consider as projects move through the design phases. Specifically, the DRB will make recommendations at three states: Site Selection, Schematics and Preliminary Design.

Authority

The Design Review Board is advisory to the President of the College who remains subject to the oversight of the Board of Visitors (BOV).

Composition

Board Membership shall include: *

Chair, BOV Building and Grounds Committee

One Member of the Buildings and Grounds Committee

Vice President for Administration

Director of Facilities Management (President's Designee)

Director of the Historic Campus

Chair of the Landscape, Energy and Environment Committee

Colonial Williamsburg Architectural Historian

University Architect from selected university on a rotating basis

* The Board may call upon experts as needed.

Options for Operating Policies and Procedures

I. Structure

Eight Members

Chair – Chair of Buildings and Grounds

Vice Chair – Vice President for Administration

II. Meetings

Quorum: Five members one of whom is either Chair or Vice Chair. Members may be present by phone

Record: Minutes will be kept by staff.

Votes: Simple majority of those present

Meet as required

III. Scope of Action

A. Location

Changes to exterior of any College facility

B. Project Size

Major and minor changes to facades of buildings

IV. Staffing

Senior Planner, Office of Administration

Associate Director of Facilities Management for Planning, Design and Construction

V. Submissions

Standard architectural presentations would include at a minimum:

•  Building footprint

•  Elevations for all four sides

•  Demonstration of compliance of the order and elements of the building with guidelines

Standard site selection presentations would include at a minimum:

•  Topographical map of sites considered with footprints imposed

•  Selection criteria

•  Advantages and disadvantages of each site